This policy is effective from 9th August 2018
Joy 4 London is committed to ensuring that your privacy is protected. This Privacy Notice explains how we will use your personal information and your rights under data protection laws.
We are committed to complying with data protection laws, including:
-The General Data Protection Regulation (EU) 2016/679 (GDPR) and any related legislation which applies in the UK, including any legislation derived from the Data Protection Act 2018.
-The Privacy and Electronic Communications Regulations (2003) and any successor or related legislation, including the E-Privacy Regulation 2017/0003.
-All other applicable laws and regulations relating to the processing of personal information and privacy, including statutory instruments and, where applicable, the guidance and codes of practice issued by the Information Commissioner’s Office or any other supervisory authority.
Why do we hold data?
Joy 4 London uses the collected data for various purposes:
- To provide and maintain the Service
- To notify you about changes to our Service
- To allow you to participate in interactive features of our Service when you choose to do so
- To provide analysis or valuable information so that we can improve the Service
- To monitor the usage of the Service
- To detect, prevent and address technical issues
- To correspond with you on issues of interest & about the campaign
Reasons we can collect and use your personal information
We rely on “legitimate interests” as the lawful bases on which we collect and use your personal information.
Where you have given us your data, we will inform you of campaign activities, events, news and information that we believe will be interesting to you to keep you updated. We may also ask your opinion via polls and surveys.
We will not use your data for anything other than to provide you with news, activities and events that are relevant to the campaign.
We will ensure that your personal information is processed fairly, lawfully and transparently, and will only process personal information that is adequate, relevant and limited to what is necessary to be able to communicate with you regarding the campaign.
How we collect your personal information, what we collect and how we use it
We will only process your personal information for the purposes set out below.
You are able to opt out from further correspondence and have your data erased from our secure records by emailing firstname.lastname@example.org
The only method we use to obtain your personal information is directly from you when you sign up to receive updates via the website or on social media, when you sign up to attend an event associates with Joy Morrissey or the campaign or when you complete a survey or online poll. The data we may hold on record is limited to:
- Email address
- First name and last name
- Phone number
- Whether you are a member of the Conservative Party
- Your social media handles & usernames
- Address, Postcode, City, Region
- Cookies and Usage Data
We may hold the following types of personal information:
- IP address
- Approximate geographical location
- Device type
- Internet browser
- Operating system
We may also collect the personal information you give us if you use the sign up form on our website.
Please note, our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide while visiting such sites, and such sites are not governed by this Privacy Notice. You should exercise caution and look at the privacy notice applicable to the website in question.
We may employ third party companies and individuals to facilitate our Service ("Service Providers"), to provide the Service on our behalf, to perform Service-related services or to assist us in analyzing how our Service is used.
These third parties have access to your Personal Data only to perform these tasks on our behalf and are obligated not to disclose or use it for any other purpose.
How we secure your personal information and how we handle data breaches
We take the security of all personal information seriously and have put into place robust physical, electronic and managerial procedures to safeguard your information against unauthorised access, theft and loss. We limit all access to personal information to those who have a genuine business need to know it. Individuals processing personal information will do so in an authorised manner and are subject to a duty of confidentiality.
We will report any suspected data breach to the applicable authorities and to individuals where legally required to do so.
How long will we retain your personal information?
We will retain your personal information for as long as we maintain a relationship with you or the duration of the campaign.
What are your rights?
Under data protection laws, you have important rights which you can exercise free of charge. In summary, these rights are:
- The right to rectification: If your personal information is incorrect or incomplete, you have the right to have it corrected.
- The right to be forgotten: In certain circumstances, you may request the removal of your personal information.
- The right to restrict processing: In certain circumstances, you can block the processing of your personal information.
- The right to data portability: In certain circumstances, you can receive the personal information which you have provided to us in a structured, commonly used and machine-readable format and have the right to transmit that information to a third party, or for your own use anywhere you prefer.
- The right to object: You can object to the use of your personal information for direct marketing or in certain other situations.
For further information on each of those rights, including the circumstances in which they apply, see the Guidance from the UK Information Commissioner’s Office (ICO) on individuals’ rights under the General Data Protection Regulation.
How to exercise your rights
If you would like to exercise these rights, details of how to do so are set out below.
Subject access requests
You can request a copy of any personal information that we hold about you, as well as the description of the type of information that we are processing, the uses that are being made of the information, details of anyone to whom their personal information has been disclosed, and how long the personal information will be stored. This is known as a “subject access request”. This information must be provided within one month of request at no charge to you.
Updating your details
We have an obligation to store accurate information about you, so should your personal information change at any point, please email the Data Compliance Officer
If you just want to stop receiving emails from us, you can unsubscribe using the unsubscribe links contained in any email that we send you, by emailing the Data Compliance Officer . If you are under 16 years of age you must obtain parental consent before signing up to my emails.
You can always request that I remove you from my database. If you would like us to delete your record, please email the Data Compliance Officer .
How to complain
We hope to resolve any issue you may have quickly and efficiently.
You also have the right to complain to the UK Information Commissioner, who may be contacted at https://ico.org.uk/concerns/ or by telephone on: 0303 123 1113. If you live or work elsewhere in the EU or EEA, you can also complain to your local supervisory authority.
Changes to this Privacy Notice
We will review this policy regularly to ensure that we are meeting our legal obligations. It therefore may change from time to time in line with legislation or industry developments. We recommend that you check this page occasionally for any policy changes or updates.
How to contact us
Please contact us if you have any questions about this Privacy Notice or the information I hold about you.
Data Compliance Officer: Luke Springthorpe
Registered address and operating office: 60 Whitestone Way, Croydon, CR0 4FG